EXTERNAL TEAMS MEETING JOINING EXPERIENCE FOR USERS DISABLED VIDEO IN THE OWN TENANT

Microsoft Teams has full UC capability along with great collaboration tool experience, and many more. But most of the large Organisations prefer to enable the teams workloads feature phase-wise to control the change management and boost user adoption.

Due to lack of network readiness, few customers prefer to disable the video workloads (Allow IP Video settings in meeting policy) and start with teams collaboration feature which is chat, file sharing, apps/bots integration, multi edit etc. So what would happen if your user got a teams meeting invitation from external and join the Teams Meeting.

Well, Let’s take an example –

User X video is disabled in meeting policy in the home tenant and got one meeting request from Y which is an external party, In this meetings X can not turn on video but only can see videos shared by other participants in the meeting. Also in, meeting hosted by X, no one can turn on video, regardless of the video policy assigned to them.

Similarly, Y can’t turn on video in meeting invitation sent by X (For External or internal user). Below table would help to understand the settings applied to recipient in all conditions.

Organizer – Allow IP VideoRecipient – Allow IP VideoVideo for Recipient
ONONON
ONOFFOFF
OFFONRecipient can only see his/her video
OFFOFFOFF
ONNot configuredON
OFFNot configuredOFF
Teams Video experience in Meeting policy “Allow IP Video” restriction

To overcome this situation, you can advise your end users to open the external teams meeting via Teams WebApp and join as guest. You can refer my other article . Click here !

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Chirag Patel

Microsoft 365 Specialist

All about Microsoft 365 & Teams

lEt's eNaBle MoDeRn WoRkPlAcE !

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